Hardware Refresh Cost Reality Tool
Aging hardware continues to create real business impact long after it has been paid for. Putting numbers to that impact supports better planning decisions.
Company Context
Client Name
Industry
Number of computers
Fully loaded hourly rate
$
Device Age Breakdown
We've automatically distributed your devices based on a typical industry lifecycle when replacement is not strictly enforced.
(0 min / user / day)
(15 min / user / day)
(30 min / user / day)
(75 min / user / day)
(100 min / user / day)
Employee Impact
Lost time / employee / day
0 min
Percent of workday lost
0%
Lost time / employee / year
0 hrs
In practical terms, this organization is losing roughly 0 minutes per employee, per day, representing approximately 0% of the paid workday.
Financial Impact
Hours lost / year
0
Annual cost
$0
Monthly cost
$0
Cost / device / year
$0
Total devices
40
- • Productivity loss compounds quietly as devices age.
- • Hardware past year four shifts cost from capital to payroll.
- • Planned refreshes convert unpredictable loss into fixed spend.
A disciplined refresh cycle minimizes avoidable productivity loss.
Productivity Loss Assumptions
| Device Age | Minutes Lost / Day | Basis |
|---|---|---|
| 0–2 years | 0 min | Baseline / optimal performance |
| 3 years | 15 min | Minor slowdowns, longer boot times |
| 4 years | 30 min | Noticeable lag, compatibility issues emerging |
| 5–6 years | 75 min | Significant delays, frequent freezes |
| 7+ years | 100 min | Critical degradation, high failure risk |
References
- • Intel/J.Gold Associates • Techaisle SMB Study • Forrester TEI Studies